Family App Update

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Family Application update process - Nov 2024

This page is geared specifically for Chester and Montgomery County Toys for Tots. While links to templates may be added or referenced, I'm not going to genericize it as much as some of the other walkthroughs on this site

Setting the Stage: Chester and Montgomery County Toys for Tots as of Nov 2024

Chester County Toys for Tots was stood up in 2020. There was a previous Toys for Tots campaign in Chester County, but it ceased operations in 2018. There was no Toys for Tots in Chester County in 2019.

While I originally took on responsibility for Chester County, I soon discovered that Montgomery County was not covered by a single campaign, but by many - and there were gaps in coverage. 

We have gone from this

to this in 2023. But then the Harleysville campaign (in yellow) closed. None of my peers were in a position to take responsibility for the area. So we will be

This is the county for 2024. We are responsible for everything in yellow. That includes Norristown, which has... a lot of need. But it also includes King of Prussia and Blue Bell, where we can source a lot of toys.

From a Toys for Tots perspective, there are now two campaigns: a Chester County campaign, and an entirely separate and distinct Montgomery County campaign, covering the areas in yellow. Although it should be noted that *technically* the 'new' campaign is a rebrand of the Harleysville campaign, with the areas previously covered by Chester County rolled in. That's why the campaign code is PAHRLY rather than PAMNTG

I just happen to be the Coordinator for both now

But we will be treating them separately from a data perspective, both so I can get a better feel for how the needs differ, and so if I can find someone to eventually take over Montgomery County, everything is turnkey for them

Accessing the LCO site

The LCO site in the 'internal' version of the publicly facing Toys for Tots site, and contains - among other things - the applicant data for our families and agencies. The URL and PW will be sent separately. Note that because there are two separate campaigns, there will be two sets of files 

Duplicate Checking

Before we download the applicant data we want to clean it up a bit. 

LCO > Manage Online Forms and Requests > Duplicate Family Request Finder

Set the year as 2024 and hit Continue

How to Access the raw data

LCO > Manage Online Forms and Requests > Review Family Submissions

Too many. Cut it down to just this year's batch by setting the Year

Click 'Export Results to Excel'

Updating the Tracking Sheet

You will have been sent a copy of the 2024 Family App sheet.